Constitution and Bylaws

Content

The Illinois Mining Institute has for its object the advancement of the mining industry by encouraging and promoting the study and investigation of mining problems by encouraging education in practical and scientific mining, and by diffusing information in regard to ending that would be of benefit to its members.

ARTICLE I.

Name and Purpose

Section 1. Any person directly engaged or interested in any branch of mining, mining supplies, mining appliances, or mining machinery may become an active member of the Institute. Any persons desiring to become a member of the Institute shall fill out a blank for that purpose giving name, residence, age and occupation. This application shall be accompanied by the current year's dues as established by the Executive Board.

Section 2. Honorary Member-Annually, one or more members recommended by a committee and approved by the Executive Board who has rendered outstanding service to the Illinois Mining Institute, and thereby to the coal industry of the state may be elected as an Honorary Member with dues being waived.

Section 3. The annual dues for active members and registration fees for the annual meeting shall be determined by action of the Executive Board. Any person in arrears on October 1, of the current year, after having been sent two notifications of dues, shall be dropped from membership. Members in arrears for dues will not receive the printed proceedings of the Institute.

Section 4. Any active member may become a life member by the payment of twelve times annual dues and shall be exempt from further payment of dues.

ARTICLE II.

Membership

*Last changed during 97th annual meeting, September,1989. Previously amended at Annual Meetings of 1926, 1929, 1935, 1938, 1964, 1970, 1971, 1975,1980 and 1983.

ARTICLE III.

Officers and Executive Board

Section 1. The offices shall consist of a President, First Vice-President, Second Vice-President, and Secretary-Treasurer. The services of all officers shall be without compensation.

Section 2. Nominations for officers and the Executive Board shall be made by a nominating committee of three (3) appointed by the President at least thirty days before the annual meeting, provided that anyone can be nominated on the floor of the meeting for any office for which an election is being held.

Section 3. The President, First Vice-President, Second Vice-President, and Secretary-Treasurer shall be elected annually by the members present at the business meeting of the regular annual meeting and shall hold office for the ensuing year.

Four Executive Board members shall also be elected and shall hold office for the ensuing three years.

Section 4. In case of death, resignation, or expulsion of any officer, the Executive Board may fill the vacancy by appointment until the next regular meeting, when the vacancy shall be filled by regular election. In case of a vacancy of the office of President, the duties shall devolve upon the First Vice-President.

Section 5. The Executive Board shall consist of the officers, the 12 elected Board members, and three ex-officio members. The three ex-officio Board members are the current director of the State of Illinois Department of Mines and Minerals, the President of the Illinois Coal Association and the retiring President of the Institute.

ARTICLE IV.

Duties of Officers and Executive Board

Section 1. The President shall perform the duties commonly performed by the presiding officer and chairman and shall, with the Executive Board, exercise a general supervision over the affairs of the Institute between sessions.

Section 2. The First Vice-President shall preside in the absence of the President and perform all the duties of the President. The Second Vice- President shall perform all duties of the First Vice-President in the absence of the First Vice-President.

The Secretary-Treasurer shall keep a true record of each meeting, shall read and file all resolutions and papers that come before the Institute, and sign all orders for money, and shall purchase necessary supplies.

The Secretary-Treasurer shall keep a true record of all money received and payments made on account of the Institute; shall pay out no mone3 exception personally signed order, and shall retain these orders as vouchers shall give bond in such sum at the Institute may provide, the premium or said bond being paid by the Institute.

The Secretary-Treasurer shall act as editor-in-chief for the Institute and (may furnish the newspapers and other periodicals such accounts of transactions and discussion as are proper to be published. The Secretary Treasurer's own judgment is to prevail in such matters unless objection is lodged at a regular meeting or by the Executive Board.

Section 4. The President shall appoint an auditing committee annuaII3 to audit the accounts of the Secretary-Treasurer, and said audit shall 1,N submitted to the annual meeting of the Institute.

Section 5. The Executive Board shall perform the duties specifically prescribed by this constitution; it shall supervise the expenditures and disbursements of all money of the Institute, and no expenditure other that current expenses shall be authorized without first having the approval o the Executive Board, and shall perform such other duties as may be referred to them by regular or special meeting of the Institute.

Section 6. The Executive Board may delegate work. responsibility to Institute committees, appointed by the President, for conducting selective business of the Institute, but with all actions being subject to Executive Board approval.

ARTICLE V.

Meeting

Section 1. The annual meeting shall be held in the fall of each year and on such days and in such places as may be determined by the Executive (Board of the Institute. Notice of all meetings shall be given at least their days in advance of such meetings.

Section 2. Meetings of the Executive Board shall be held on the call o the President, or at the request of three members of the Executive Board, the President shall call a meeting of the board.

ARTICLE VI

Amendment

Section 1. This Constitution may be altered or amended at any regularl3 called meeting by a majority vote of the members present, provided no tic( in writing has been given at a previous annual meeting of said proposed change of amendment.

ARTICLE VII.

Order of Business

At all meetings the following shall be the order of business.

(1) Reading of minutes. (6) Unfinished business.

(2) Report of Executive Board. (7) New business.

(3) Report of officers. (8) Election of officers.

(4) Report of committees. (9) Program.

(5) Election of new members. (10) Adjournment.

ARTICLE VIII.

Dissolution

In the event of complete dissolution of the Institute, the cash assets of the Institute will be distributed to universities where the Institute has provided past scholarships on an equal basis, for support of scholarships in Mining Engineering. Equipment will be donated to any not-for-profit organization that the Executive Board may determine to be worthy recipients.